Please remember that all paperwork involving course expenditures, including Purchase Requisitions, Internal Purchase Requisitions, Internal Invoices, Copy Center Slips, Stock Issue Slips, Check Requests, Library Value Card Applications, etc., must be routed through the MDL. Appropriate copies will be sent from the MDL to the proper University office. Be sure to include the following: account #, course #,subcode, date, and date needed.
Course Budgets:
All funds for courses taught in the MDL are administered through the MDL
office. The office will provide statements to course leaders upon request.
Call either Carrie Furtado at 863-2482 or Katherine Patenaude at 863-3464.
Ordering:
All ordering for courses must be done through the MDL office. All Purchase
Requisitions, Internal Purchase Requisitions and Requests for Checks must
be processed through the MDL office. The Controller’s Office will
not process order forms bearing an MDL course account number which do
not originate from the MDL office.
Animal Care Orders:
All animals or supplies must be ordered through the MDL office. No Animal
Care charges against MDL course accounts will be accepted without prior
approval by the MDL.
Honoraria:
A guest lecturer may receive a $150 honorarium fee and up to $100 allowance
for travel expenses. Exceptions must be pre-arranged and pre-authorized
by the Dean. Requests exceeding the stated amounts after the event will
not be considered. To process payments through the MDL office, the following
information is required: date, topic, lecturer's Social Security Number,
home address, account #, and course #.
Undergraduate Teaching Assistants(TA’s):
Undergraduate teaching assistants will receive the following compensation:
Undergraduates TAing the same Biomed (BI) course for the second (or more)
time, receive $800 for the semester.
Undergraduates with prior experience as a Biomed (BI) TA, but in a different
Biomed course receive $700 for the semester.
Undergraduates TAing any Biomed (BI) course for the first time, receive
$650.
Student Personnel Action Forms (SPAF’s) are processed by the MDL.
Non-Allowable Course Expenses:
Items that should not be charged to course budgets include subscriptions
to journals and magazines, entertainment, and refreshments.
Copywork:
In order that copy work may be deducted from the MDL account, the pink
slip should be returned to the MDL office once the copywork has been completed.
The course number should be entered above the account number on the copy
center slip.
Photowork:
Copying slides and developing film may be done at the Bookstore on the
second floor. These jobs are outsourced to ABAR Color Labs. The work may
be paid for on an Internal Purchase Requisition (see above, under Ordering).
Xeroxing:
When using the Division Xerox machines for copying course work, instructors
should enter both the course number and the account number on record sheets
available at the copy machine.
Internal Invoices:
If charges are to be reassigned from another account to an MDL course
account, send the original Interdepartmental Invoice (II), with backup,
for our approval.
Miscellaneous Payroll:
Miscellaneous Payroll authorizations for MDL courses must be routed through
the MDL office. Personnel Action Forms (PAF’s) are processed by the
MDL.
University Shop Services:
If you use Brown University’s shop services, such as the EM Facility,
the Machine Shop, Imaging Facility, etc., then all appropriate paperwork
must be routed through the MDL office.
Audiovisual Equipment Requests:
Call the MDL office to schedule audiovisual equipment needs. The MDL provides
equipment and technical expertise to the Division.
