Conference Management Services

The CME Office is available to provide a full range of conference management services.

  • Prepare Budget Estimate
  • Site Selection/Contract Negotiation
  • Activity Marketing/Promotion
    • Coordinate and manage brochure design, development and mailing
    • Implement other publicity as required (i.e. posters, website)
    • Secure Mailing Lists
  • Speaker Correspondence and Preparation
    • Invitation and confirmation of speakers
    • Pre-conference communications (conflict of interest disclosure form, speaker presentations, etc.)
  • Process Registrations/Payments
    • Registrations received by online registration system, mail and fax
    • Communicate registration confirmations, directions, course materials
    • Maintain registrant database
  • Financial Management
    • Prepare activity budget estimate
    • Manage all activity related income
    • Manage all activity related expenses
    • Prepare detailed financial report at the end of the activity
  • Prepare Conference Materials
    • Syllabus Production
    • Evaluation forms
    • Registration lists
    • Name badges
  • Attend the program and Manage on-site activities and services
    • Audio Visual
    • Registration
    • Catering
    • Exhibits
  • Prepare, distribute, summarize outcome measurement tools
    • Pre and Post Activity surveys
    • Activity evaluations
  • Commercial Support
    • Prepare, submit and manage online educational grant applications.
    • Ensure that appropriate letters of agreement (LOA) from all commercial funding sources are completed and signed by all parties prior to the activity. The agreements must be between the commercial supporter and Brown to be in compliance with ACCME SCS.
    • Maintain Letters of Agreement in activity file.
  • Exhibits
    • Communicate fees, policies, and responsibilities to vendors.
    • Maintain compliance with ACCME and Brown CME policies regarding exhibits at educational activities.